Rules, Regulations and Policies

Rules, Regulations and Policies

General Tournament Information:
Walking/Pull Carts:
Players are required to walk and carry their own bags or use a pull cart. The only exception to this rule is for the 6-8 Coed age division, who are allowed a caddie.

Parents and Spectators:
Parents and spectators are allowed to coach/motivate/encourage their players in-between holes ONLY. While the player is playing the hole, they are on their own.

Caddies:
Caddies are not allowed for any age division except the 6-8 Coed. This is an exception for the West Texas Junior Open and the Tour Championship, where caddies are allowed for every division.

Stroke Limit:
The UIL 9 stroke limit is enforced at every event.

Beginning January 1st, 2012, the West Texas Junior Open, Snyder Shoot Out and the Tour Championship will waive the stroke limit for the 16-18 Boys and 15-18 Girls divisions. This is done in order to comply with Junior Golf Scoreboard rankings.

Sky Caddies and Range Finders:
Effective as of January 1st, 2012, we will allow the use of yardage measuring devices. Range finders must measure yardage ONLY. We will not permit devices that measure slope or any other measurements.

Cell Phones/Electronic Devices:
Players must NOT use cell phones or any other electronic devices in the duration of an event.

Rules:
All events are governed by USGA rules. Players need to have at least a general understanding of the rules of golf when they play in an event. Because we are limited in monitoring ALL play during an event, it is a players responsibility to know the rules. As we always say, when in doubt play two balls (rule 3-3) and ask the tournament staff when possible.

Ties:
In the event of a tie (for the top 3 places), we will try our best to get players on the golf course for a sudden death playoff. If time or availability of the golf course does not allow it, there will be a scorecard playoff starting on the number 1 handicap hole.

Rules Decisions/Rules Committees:
Parents/spectators are NOT responsible for making rule decisions and should refrain from doing so. If there is ever a rules issue that arises in a round and the players are unsure of what to do, they need to play under rule 3-3. We do this to eliminate the problem of a parent/spectator issuing a wrong ruling that could actually cost the players score in the end.

Scorecards:
Players will trade scorecards with their group at the start of the round. Players are ONLY responsible for the hole by hole score. We strongly recommend checking your hole by hole scores with your playing partners before signing and turning in. Two signatures are required on the scorecard before turning in (the player and the person who kept the players score).
6-8/9-11 Divisions:
We ask that parents/spectators help with the scoring and scorecards in these divisions. The player must keep the score, but parents/spectators may help them double check scores at the end of the round.
12+ Divisions:
Ages 12 and up are not allowed assistance with scorecards from parents or spectators. If there is ever any questions with a scorecard in these divisions or if a player is unsure on what to do, the problem needs to be brought to the tournament staff and it will be handled from there.

Inclement Weather Policy:
Our policy is that we will get in as many holes as possible to score. Once the tournament has started, no refunds will be issued due to commitments to golf courses.

If the tournament gets cancelled due to weather, we will notify the players before the event if possible. If the event gets rescheduled, players entry will carry over to the new date. If the player wishes not to play on the new date, their entry will be refunded or credited to another event.

Cancellation Policy:
Cancellations need to be made AT LEAST the night before an event in order to receive a refund. Cancellations can be made by emailing or calling the tour directors.

If a player is signed up for an event and doesn't cancel at least the night before, if they were prepaid the entry fee will not be refunded.

If you are an early bird member and do not cancel before the event, you will lose the early bird entry fee for that event.

No-Show Policy:
Our policy is once a player has no-showed to 1 event, they will be removed from all future events. In order to re-register, player must pre-pay for any future events. We apologize if this is inconvenient but we have been lenient on this policy in the past and it has taken its toll. If you have any questions regarding this policy, please feel free to contact us!

Refunds will not be issued to players who no-show to an event.

Early Bird members who no-show will lose that early bird entry fee for that event.

Please note: We are more than aware that emergencies arise unexpectedly and understand that notifying us for a cancellation might be forgotten. In the event that you are not able to contact us before the event to cancel, just notify us whenever you get the chance and we will not remove you from future events.

Refund Policy:
We will issue refunds for players that are pre-paid if they cancel at least the night before the event. However, a small processing fee will be assessed if the payment was done through PayPal.

Credit Policy:
For players that pre-paid for an event and cancelled at least the night before, a refund can be issued or we can apply that entry fee to another event, which will be considered credit.

Please note: if you use your credit for an event then proceed to no show to that event, you will lose that credit.

Early Bird Membership Regulations:

When to use your Early Bird Special:
Early Bird fees can be used at any single day event during the summer.

Early Bird fees cannot be used for the following events:
West Texas Junior Open
Red Dirt Shoot Out
Snyder Shoot Out
Partnership
Tour Championship

How to register using your Early Bird Special:
Early Bird members MUST use the regular registration form when registering for events. We will not accept online payments for Early Bird entries. The fee must be paid at the event.

Our database keeps track of when you register and when you use your Early Bird special.